Quotes from Files for Translation Agencies
Clients upload their documents, spreadsheets, subtitles or software strings on your website. Text is extracted with its formatting, repetitions are counted, and each segment is matched against your translation memory to separate new words from fuzzy and exact matches. The quote is priced by your match bands and language pairs, and an accepted quote becomes a project in your translation management system with the files attached.
- Pilot the plan to start small
- Inspected before it goes live
- Monthly or every 3 months, or yearly
- Google Ads included
- 1–3 days build time, once your material is in
What you get
- AI text extraction with formatting kept
- Match analysis against your translation memory
- Quote page on your website
- Pricing by match bands
- Projects created in your translation system
How your order runs, after you choose a plan
Questionnaire
You answer a short questionnaire about your business, your goals and your style.
Five sample concepts
We prepare five sample directions built from your answers — designs, personalities, layouts or setups, depending on the service.
You choose or mix
Pick one, or mix them — for example the colours of one with the layout of another.
Upload your material
Send your logo, photos, prices and texts. We use only what you give us.
We build it
Our specialist AI team builds the complete service from your choice and your material.
Quality inspector
An automated inspector checks the work. Anything that fails is rebuilt before you see it.
Live
A website goes live on your own domain; everything else arrives in your dashboard.
The five samples usually arrive within minutes. Each service's build time is counted from the day your questionnaire and material are complete.
How it works
What it does for you, every day, once it is live.
- 1Extracts text from many file types
- 2Counts repetitions and matches against your memory
- 3Prices by your match bands
- 4Creates projects for accepted quotes
Connects to
Connected to the tools you already use.
How we deliver it
Choose your plan
Every plan includes the complete service and a Google Ads budget. A bigger plan adds AI usage, care, capacity and ad budget.
Pilot
Start small- The complete service is included in this plan.
- Included every month — Quotes drafted: 400More when you need it: $9 for 100 extra ($0.02 each)
- 2 care rounds a month — changes, fixes and help
- Assistant: up to 40 chats a day
- Jobs worked on at the same time: 1
- Google Ads budget $50/month on services that sell from a page
Start
- The complete service is included in this plan.
- Included every month — Quotes drafted: 1,000More when you need it: $9 for 100 extra ($0.02 each)
- 4 care rounds a month — changes, fixes and help
- Assistant: up to 100 chats a day
- Jobs worked on at the same time: 2
- Google Ads budget $100/month on services that sell from a page
Growth
Recommended- The complete service is included in this plan.
- Included every month — Quotes drafted: 2,400More when you need it: $9 for 100 extra ($0.02 each)
- 8 care rounds a month — changes, fixes and help
- Assistant: up to 300 chats a day
- Jobs worked on at the same time: 4
- Google Ads budget $200/month on services that sell from a page
Scale
- The complete service is included in this plan.
- Included every month — Quotes drafted: 6,000More when you need it: $9 for 100 extra ($0.02 each)
- 22 care rounds a month — changes, fixes and help
- Assistant: up to 1,000 chats a day
- Jobs worked on at the same time: 8
- Google Ads budget $400/month on services that sell from a page
Bigger than Scale? Enterprise is quoted after a free assessment.
- Built on your business — your data, rules and tools — by our specialist AI team, not a generic template.
- Every delivery passes our quality checks before you see it: tested, working and documented.
- On a monthly plan, the AI usage is included up to your allowance, so your bill is predictable. Beyond it you pay only the rate shown, or move up a size.
- On every plan: we keep it live and running, improve it each month from its own results, and your monthly care rounds cover changes, fixes and help.
Included in the price
- The service built for your business and running (or delivered)
- A personalised website for your business, mobile-first
- An AI chat assistant on your site, answering from your own facts
- Up to 3 languages of your choice
- Payments set up with your own provider (Stripe, PayPal, Mollie or Square)
Extras
Tick what you want on top; the total updates as you go.
What we need from you
We use only what you give us — we never invent your details.
- Which translation management system do you use?
- Which file types do clients send?
- What match bands and rates do you use?
- Which language pairs?
Your data stays yours.
The promise, in plain words — and each part is built into how we work, not just written here.
Encrypted, per customer
Everything you send us is encrypted with keys that belong to your account alone.
Used only for your service
Your files and answers are used to build your service — never for another customer's work.
No outside AI without approval
Data you mark confidential is not sent to any outside AI service we have not approved. By default it is handled only by our own tools.
Delete everything, any time
From your account you can delete everything you sent us and everything built from it. Your keys are destroyed, so even backups become unreadable, and you get a deletion receipt. Only the invoice records that accounting law requires are kept.
Add-ons & upgrades
Start with the build, then add what you need — anytime.
Built for your sector
Ready to see it built on your business?
Start with the Pilot plan — the complete service, built on your business and run for you. Move up when you need more.